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Advanced Configuration: Syncing Outlook Event Titles & Description to Eden
Advanced Configuration: Syncing Outlook Event Titles & Description to Eden
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Written by Eden
Updated over a week ago

When a user creates an event on Outlook, it's title and description on the room’s calendar is overwritten by Microsoft to the meeting organizer’s name – due to a default Microsoft setting that needs to be manually overridden. The following article outlines how to prevent this from happening.

Why does this happen?

Exchange servers have a setting for resource (room) calendars that update an event’s title to the meeting organizer’s name as a default. To remedy this, and sync the desired attribute (Meeting Titles in Eden <> Outlook Meeting Title), the default calendar communication settings can be modified through Azure Cloud Shell.

Before you begin:

  • You will need an active Azure subscription tied to your organization’s Microsoft 365 subscription, including access to a storage account.

    • You will need to have at least Contributor level permissioning - this can be assigned by your account owner in your Microsoft Azure Portal

  • We recommend that an IT professional from your organization assist you with this advanced configuration.

Steps to present Microsoft from overwriting the meeting organizer’s name

  • You can access Azure Cloud Shell one of two ways:

  • Navigate to the Azure portal by clicking here.

  • Navigate to the Microsoft 365 admin center by clicking here.

    • Select the PowerShell window icon from the upper-right corner of the taskbar.

  • In the Welcome to Azure Cloud Shell pane, select PowerShell in the top left hand corner of the pane.

  • Execute Exchange commands from the Shell.

    • To get access to Exchange commands, run the following command: Connect-EXOPSSession

      • This may take a couple of minutes to import the commands from the module

    • To update settings for all calendars at once, run the following commands:

      Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments $false -RemovePrivateProperty $false

  • Complete! Now you can expect your Outlook created meetings to reflect the same meeting titles and descriptions in both Outlook and Eden.

Additional Notes & Comments:

  • For Microsoft’s guide on displaying meeting name, click here.

  • For more information on connecting to Exchange, click here.

  • For more information on the Set-CalendarProcessing command, click here.

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