When a user creates an event on Outlook, it's title and description on the room’s calendar is overwritten by Microsoft to the meeting organizer’s name – due to a default Microsoft setting that needs to be manually overridden. The following article outlines how to prevent this from happening.
Why does this happen?
Exchange servers have a setting for resource (room) calendars that update an event’s title to the meeting organizer’s name as a default. To remedy this, and sync the desired attribute (Meeting Titles in Eden <> Outlook Meeting Title), the default calendar communication settings can be modified through Azure Cloud Shell.
Before you begin:
To access Azure Cloud Shell:
You will need an active Azure subscription tied to your organization’s Microsoft 365 subscription, including access to a storage account.
You will need to have at least Contributor level permissioning - this can be assigned by your account owner in your Microsoft Azure Portal
We recommend that an IT professional from your organization assist you with this advanced configuration.
Steps to present Microsoft from overwriting the meeting organizer’s name
In the Welcome to Azure Cloud Shell pane, select PowerShell in the top left hand corner of the pane.
Execute Exchange commands from the Shell.
To get access to Exchange commands, run the following command: Connect-EXOPSSession
This may take a couple of minutes to import the commands from the module
To update settings for all calendars at once, run the following commands:
Get-Mailbox -RecipientTypeDetails RoomMailbox | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments $false -RemovePrivateProperty $false
Complete! Now you can expect your Outlook created meetings to reflect the same meeting titles and descriptions in both Outlook and Eden.
Additional Notes & Comments: